How To Negotiate A Salary Explained: Email, Phone & Interview

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Students want to know how to negotiate a salary when given a range in an interview with HR.


Negotiating a salary is an essential aspect of professional development. Although everyone understands the value of negotiation, only some people do it. According to a 2019 census, 55% of Americans negotiated their previous wage, up from 39% in 2018.


However, fundamental issues remain, such as the continuing gender wage gap, which disadvantages women throughout their careers. Fortunately, participating actively in demonstrating your worth via bargaining can assist in alleviating these problems.


Negotiating pay doesn't have to be unpleasant or nerve-wracking when you follow the appropriate rules. It's an inevitable element of the recruiting process.


There are guidelines regarding the negotiation, just as there are for writing a résumé; all you need to do is follow them.



1. How To Negotiate Salary in an Email


Negotiating a salary via email is a valuable skill that can help you get fair pay for your experience, education, and abilities. It's critical to understand the pay negotiating process, whether you're replying to a job offer or asking for a raise.


Learning about pay negotiation emails and examples will help you properly negotiate your compensation.


We'll explain what a wage negotiation email is, why they're essential, how to negotiate a salary in an email, and give suggestions and examples for you to use.


The salary negotiation email can be sent to companies or recruiting managers to explore payment choices. Sometimes, you can negotiate the salary in in-person interviews, but if the interview is virtual, you may negotiate your salary via email.


After you finally get the job offer for a new post, or when working for a firm and you want to request a raise, you can negotiate your new salary via email. You can send an email with your desired salary.


After reading the email, the employer might react with a counteroffer to achieve a compromise. So, if you get a job offer and the hiring manager gives you a salary of $40,000 per year, and you believe your compensation should be closer to $50,000 based on your experience and training, you may argue this in an email before signing the job offer. 


The recruiting manager may accept your compensation proposal or may make a counteroffer. As an example, they may make a compromise offer of $45,000.


You must compose a wage negotiation email when you believe your expertise and experience warrant a higher pay rate. A job offer should, in theory, meet your pay expectations, although it may be less than you expect or wish on occasion. 


This may happen after you have received your job offer. It can also occur if you're doing well in your job and believe you're due for a promotion. Here are some suggestions for how to negotiate salaries in an email:



Do Preliminary Research


Before you start writing your email, do some research to determine the wage for your chosen position. Take into account the national average and the average for your location. You can look for salary averages for your job title in your city using a site like Indeed Salaries.



Think About The Most Important Things


Location, education, experience, and other qualities, such as certifications or training, all play a role in determining your income. 


Consider the following variables when deciding on a fair wage. If you have substantial schooling and professional training, you may be eligible for a greater salary than someone just starting.



Establish a Pay Range


Determine your bargaining amount based on your market study and any other factors. 


Create a range to show companies that you're prepared to negotiate and explore choices. Consider incorporating this if you're willing to accept additional advantages, such as time off or stock options, instead of a wage.



Create a Formal Introduction


Add a meaningful subject line to your email before you start composing it. This allows your receiver to see what's inside the email quickly. 


Begin the email by sending a professional salutation to the recipient, such as "Dear." Then, in a quick opening paragraph, thank the person for the employment offer or chance. 


You might also express your gratitude for their time and concern.



Explain Why You Chose This Option


In the next paragraph, explain why you're composing the email by stating that you want to discuss the recommended wage. 


To demonstrate why you feel you are qualified for a better wage, list a couple of your main accomplishments and related talents. To show your most significant achievements, try to utilise particular measures.



Specify Your Desired Day


You can mention your ideal wage range once you've listed your reasons. You can also incorporate alternative remunerations if you're open to them. For a successful negotiation, choose a pay range that is both flexible and sensible.


An example of someone negotiating pay after receiving an initial employment offer is as follows:



Example 1:


Subject: Salary for Marketing Manager


Dear Mr Stark,


I want to extend my heartfelt greetings towards you. Thank you for considering me for the marketing team manager position at Stark Industries. I'm a good fit for this position and am excited to assist your company's fantastic goods in reaching a bigger audience.


I want to discuss the offered compensation before accepting the job. As we mentioned in earlier meetings, I have over eight years of marketing expertise. I also hold a bachelor's degree in marketing and have received considerable training in the most up-to-date technologies and approaches. In my prior position, I created campaigns that raised sales by 25% for my team. With my expertise and talents, I'm thinking about a salary of $70,000 to $80,000, which is greater than the requested $60,000.


I could be a valuable contributor to your firm, leading the marketing team to increase revenue. Please let me know whether we can discuss wage alternatives and negotiate a mutually agreeable deal.


Thank you for your consideration,

Peter Parker



2. How to Negotiate A Salary Over the Phone


You're ready for a crucial conversation if you're looking up how to negotiate wages over the phone. You could even have an offering table if you've gotten to the wage question in your job offer discussion.


Many conversations occur over the phone or email because we represent IT talent nationwide. 


Here are some of the most valuable pointers we can provide, which will likely apply to anyone attempting to negotiate a salary over the phone.



Don't Commit to a Number Until You've Seen the Entire Deal


Any employer who begins a compensation negotiation without first giving the contents of the complete offer is doing the candidate a vast disservice. 



Always Be Prepared


The essential thing to remember when negotiating in real time is to be prepared and leave nothing to chance. 


A clear idea should formulate in your brain what you want before calling. And, as previously stated, you should be aware of the stakes.



Continue To Be Grateful and Respectful


This is true for every type of negotiation. You have more time using email to ensure you thank all relevant persons and express your thanks correctly. 


Of course, you may do this over the phone as well. Before starting a discussion, it's a good idea to show your thanks. 


You've almost certainly been in contact with the employer in the last several days, so this is just the final step.



Never Make a Hasty Decision


One of the most significant disadvantages of negotiating compensation over the phone is the feeling of being rushed to make a choice. 


It can particularly affect unprepared individuals. You'll naturally feel pressed to answer yes or no when you receive an offer.



Final Thoughts on Salary Negotiation Over the Phone


When negotiating best practices, it's essential to realise that everyone's strengths and limitations are unique. 


If you're a people person, you might be able to manipulate a room to obtain the wage you want — and a face-to-face or phone negotiation will help you. 


Email may be a better option for you if you're more introverted and need more time to comprehend information.



How to Negotiate A Salary Email Sample


You impress the recruiting manager after spending numerous hours revising your résumé and preparing in front of the mirror for the interview. Now it's time to concentrate on how to get the finest compensation possible.


Negotiating a fair wage and benefits package is just as crucial as tailoring your professional CV to the job and adequately preparing for the interview. An employer can identify what sort of team player you are when they assess your bargaining technique. 


While impressing your new boss is crucial, it's also critical to guarantee that your new job offer will pay the bills and recognise your talents and abilities.


If you find yourself avoiding the negotiation table, now is the moment to face your fears! Take a deep breath, shrug off your anxieties, and use these six basic salary negotiating strategies to impress them on the very first day and get a fair agreement.



Find Out If It's A Solid Offer or If You'll Be On Probation


Your capacity to negotiate better benefits is determined by your standing when you first join the firm. For example, if the board of directors chooses you to be the sales vice president, it may be a six-month probationary period with minimal space for negotiation. 


On the other hand, a definite employment offer allows for more flexibility. Inquire with the recruiting manager about whether or not the organisation is making an actual employment offer.



Check To See If There Is Any Wriggle Space


Once the interview team affirms its decision to recruit you and the benefits package, you should ask, "Is this negotiable?" You might be surprised by the response.


If the recruiting manager says he can't make any modifications, explain it's not a problem, but ask if you can discuss the remuneration again sometime later. If the answer is negative, looking into alternative options is a good idea.



Ask About Stock Options as a Third Tip


By inquiring about base pay vs. total compensation, you can impress the "numbers" folks on the hiring committee. Total compensation refers to the whole package, whereas base pay refers to the basic wage plus any perks and compensation.


This is the opportunity to inquire about the possibility of purchasing stock in the firm at a discounted price, as well as distinct advantages such as retirement plans, travel, living stipends, professional development or training possibilities, or anything else that might help you financially. 


For example, some news stations will provide a clothing stipend because on-air reporters must dress more professionally. Jobs that involve a lot of travel include a subsidy for a cell phone and petrol.



Wait For The Employment Offer; Don't Hurry It


Accepting a job offer too quickly is one of candidates' most typical and regrettable negotiating blunders. While it's natural that you need to feed the dog and pay the energy bill, delaying your response will reap more significant benefits. 


When a company needs to fill a particular position quickly, it may offer additional advantages to seal the sale. However, be cautious about taking this risk; it might backfire.



3. Conclusion


Even if your employment offer appears good, you should negotiate it. Sending a counteroffer email is the best method to start the pay discussion. 


The discussion will eventually shift to the phone, but for the time being, it's ideal for negotiating through email because it's easier to oversee the process and avoid mistakes.


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